A CFO’s Point of view on Papaya Global Director Status…
Papaya Global’s platform simplifies global workforce management for companies, ensuring compliance with local policies and tax laws. Their services encompass payroll processing, benefits administration, compliance oversight, time and presence tracking, and HR support. The platform centralizes worldwide payroll operations, providing services with real-time insights and control. Founded in 2016, Papaya Global has broadened to Tel Aviv, New York, London, and Kiev.
In the vibrant landscape of worldwide business operations, handling payroll throughout borders can be a complex and tough job. As the Chief Financial Officer (CFO) of a global business, I understand the important value of effective and compliant payroll management. In our pursuit of quality, we have actually embraced ingenious options to improve our procedures, and one such transformative tool is Software.
The Difficulty of Worldwide Payroll:
Worldwide growth causes diverse challenges, and payroll management is no exception. Differing tax guidelines, varying employment laws, and multiple currencies make it imperative for companies to embrace sophisticated services to guarantee accuracy, compliance, and performance in payroll processing.
Software: A Comprehensive Option:
staff members so it’s actually fundamental to ensure that you have actually thought about from the start any post-termination limitations that you want to put into the contract of work that they’re enforceable so that implies you require to truly consider what it is you’re wanting to secure and why clearly Specify what’s included within the scope of that secret information and resolve the duration of constraint post-determination that you want to use and be truly able to to justify that in relation to intellectual property the position actually depends upon the kind of intellectual property you’re seeking to secure and likewise the jurisdiction so for instance from a copyright point of view in the Netherlands the end customer is most likely to have the um intellectual property rights in a copyright that the employees produced who’s been under their guidance and control instantly nevertheless in someplace like Poland for instance that automatic right might not exist and that assignment would need to stream through the chain uh contractually so it truly depends on the jurisdiction and the type of IP alright thank you Elizabeth Steve was remaining on the topic of agreements Miss categorized misclassifying workers
Papaya Global Software has actually become a game-changer in the world of worldwide payroll management. Its cloud-based platform integrates payroll, labor force management, and employee benefits into a single, user-friendly interface. As the CFO, I have actually experienced firsthand the positive impact of on our organization’s monetary operations.
Unified Global Payroll Processing:
allows our business to procedure payroll perfectly throughout several countries. The platform’s unified approach enables consistent payroll computations, decreasing errors and ensuring compliance with regional guidelines. This has actually substantially reduced the threats connected with worldwide payroll processing.
also essential for if later somebody states misclassification you have your file supported by the requisite documents and that the best examination tools to reveal someone that you had a thoughtful process and so what do you have to consist of because process it’s the who the what the where and the when who are you handling are you dealing with a specific or are you dealing with a personal Service Corporation and how are they running what are they doing is it the type of work that lends itself more to being an independent contractor than an employee so for instance accounting
I.T engineering the creatives these all lend themselves more to that examination of being freelancer you understand likewise uh where are they doing it can they work from anywhere or do they need to be on site and managed once again another crucial aspect is the management and supervision of the uh worker and then lastly when is it a particular job is it a six-month job 6 years all of this is manageable however it has to be recorded and it needs to be thoroughly um investigated so we have a tool we call it ic2 we had an ic1 and we’ve enhanced it this year so that we can roll it out internationally these tools take a questionnaire list for the employee the employee fills out and fills these concerns out therefore does completion client or the recipient of the services they both put their information into the tool and after that it does an evaluation waiting the various questions since not every jurisdiction has the exact same sensation about some of these concerns some think they’re more important than others and it brings out a red yellow or green red you’re probably a worker yellow you’re on the cusp we can probably assist you with that in regards to some of the things you require to strengthen to ensure that you are given that assessment of uh independent specialist or green where you were assessed as an as a independent contractor once that assessment is done all the requisite files are beneath it so that if in the future there
Navigating the complexities of global employment laws and tax regulations can be overwhelming. Papaya Global’s automated compliance engine keeps our organization updated with changes in policies throughout jurisdictions. This makes sure that our payroll processes abide by the current requirements, minimizing the threat of non-compliance and associated charges.
network of In-House outside consultants accounting companies and legal firms who help us keep our databases entirely as much as date and we also call on we need to when we see an unusual or or especially complicated circumstances fine thanks Steve I can just see a fast concern in the Q a window yes the session will be tape-recorded and sent out to attendees later on um returning to to the webinar itself Ray company of record is regulated differently all over the world and the German law for example it’s classified as worker leasing can you shed any light on some of the special factors to consider for nations and where the eor model isn’t regulated yes Ian employee leasing or labor leasing as it’s also called which prevails in several countries especially in Europe imposes rigorous guidelines on items such as the length of project it also appoints workers to collective bargaining arrangements that provides rights and advantages however even in the countries that do not have those rigorous regulations for example the UK Canada and the nordics there are policies for each nation and each employee is treated the like all the other employees in that country and all those guidelines require to be followed okay thank you Ray um Kathy moving I would say to yourself what do business require to factor in when identifying contract status to secure themselves and the rights of hires what are the advantages and disadvantages of hiring specialists and Freelancers versus irreversible staff members so undoubtedly the the advantage of professionals versus workers is the the flexibility for both the worker and for the company um but I can’t stress enough how important it is to have a consistent comprehensive and a well-documented compliance
Papaya Global Director Status and Time Savings:
The software’s automation capabilities have considerably reduced the time and effort needed for payroll processing. Manual information entry and recurring tasks have actually been minimized, permitting our finance team to focus on tactical efforts instead of administrative concerns. This has led to increased effectiveness and productivity within our financial operations.
in one since each state has its own policies Californians are some of the most strict an example is pay slips on a payslip in California the best information needs to be on the payslip in the right format and in the ideal position if you’re in breach of of regulations for payslips the fines are provided per payslip so that’s each worker each pay slip will incur a fine thanks Ray thank you Elizabeth a lot to stress to think about and we’re only two concerns in and 10 minutes or two employing in one nation is difficult enough but when working with in a you know on a worldwide level it’s an entirely different story you need to make certain that you depend on date with present along with pending regional labor laws Steve um how do you ensure and make sure that individuals 2.0 group is on top of an ever-changing landscape which your clients are completely supported and I’ll arrange this into three key things we perform in firstly you need to have the best team so we hire a team of international experts in Work Practices um that ex that group of experts consists of attorneys it includes payroll specialists it consists of HR experts and these are individuals that not just understand the laws in these in these countries and areas however they likewise understand the languages they understand the regional practices they know the cultures and it is very important to have that right team and truly have the group on the ground uh working with cl
Real-time Analytics and Reporting:
Papaya Global supplies comprehensive real-time analytics and reporting tools. As a CFO, having access to precise and timely monetary data is crucial for decision-making. The platform’s reporting capabilities empower me to make educated strategic choices based upon real-time insights into our worldwide payroll data.
application and its scope and the way that it applies to employment law in practice can be tested through the judicial system by way of case law examples of that would be the obtained rights directive otherwise referred to as the 2p guidelines in the UK the working time regulations which has actually had different strands of that legislation evaluated particularly around vacation pay and naturally as Kathy’s going to come on to talk about later on employment status which there’s been several precedence set over the years so I believe it’s truly that constant evolution of the employment law landscape that you really require to navigate when when operating in Europe all right thank you Elizabeth Ray what about you from your personal experience while crossing the pond as pointed out each nation has different policies but the United States is essentially 50 countries
Scalability for Organization Growth:
Among the standout features of Papaya Global is its scalability. As our company continues to grow and expand into new markets, the software perfectly accommodates changes in our workforce and payroll requirements. This scalability ensures that our payroll infrastructure can adjust to the progressing needs of our global organization.
Worldwide Chief legal officer we’ve got Elizabeth Beal who is our chief legal officer for Amia and we have actually got Ray Gander who is our senior vice president of customer service and I would say separately and collectively these three people have Years of experience in in work law and worldwide Work Practices so thank you it’s an enjoyment to be with everybody here today sounds like we’ve got the right people with us today and in in addition to to those well we likewise have one of our own Stars delete share head of Global Provider at papaya International tell us about yourself thank you Elin Ian hey there my name is Elite I have actually been with the company for around four and a half years as head of Partnerships I have established Papaya’s network of in-country Partners in over 160 places on an individual element and related to our subject today I’ve had the opportunity to relocate and work in three different countries it is the company’s responsibility to guarantee my protection while living in a foreign nation compliance with regional laws and regulations is important for me or anyone else as an expat or as a local so today we have invited our trusted Partners individuals 2.0 to show the importance of regional
know-how when companies Go Worldwide thank you and take pleasure in alright thank you as I stated let’s proceed to the pact program today’s webinar is an opportunity to ask the panel the concerns you’ve been considering we’ll go over the realities a company requires to consider when opening a brand-new entity and broadening into brand-new nations as well as keeping things going we’ll cover elements such as regional policies considerations when working with compliance essential obstacles payments and what not to do it is among the most important things remembering what not to do um operating on a global level is not for the faint-hearted the larger a business grows the more they require to understand and handle understanding what to do in each new circumstance as it increases is very important on lots of levels comprehending regional regulations and local laws in addition to company practices assists mitigate Associated and global growth papaya through our local professionals can navigate prospective risks such as intellectual property security information privacy security issues guaranteeing the business’s operations remain compliant and safe and secure tax Social Security returns and remittances vary by country
In conclusion, Papaya Global Software application has proven to be a vital property in our mission for efficient and certified international payroll management. As the CFO of a worldwide company, I am confident in recommending Papaya Global to companies seeking to streamline their payroll procedures, improve compliance, and accomplish higher performance in handling their global workforce. The software’s ingenious features and dedication to excellence line up with our tactical goals, making it an important part of our monetary operations.
openly announced and it was 100 million dollar settlement that Uber made with the state of New Jersey one state in addition to the publicly revealed settlements there’s also substantial legal costs there’s there’s other penalties there’s other costs behind that also so the total expense can be extremely considerable in the tens of countless dollars or more and and those amounts are growing uh the reason companies are getting it so wrong is really simply the rules are intricate and they’re altering all the time think ir-35 in the UK which has been a continuous development for several years now and and still a great deal of unpredictability among business on what it really means and how you handle it most companies are merely not familiar with the guidelines and and act as if the the rules are the same everywhere which they’re not so so motivate you to to be really proactive as you’re engaging uh employees from a classification viewpoint alright thank you Stephen and returning to yourself Ray it’s not just the business that suffers in the long run what impacts can this have on the staff member Papaya Global Director Status particularly when it comes to their own tax liabilities social security and advantages for instance jury and clearly the workers the opposite of the coin
I find time and time again the employees frequently misclassified unknowingly they do not comprehend the conditions of employment or agreement and are informed by the customer why it’s optimum primarily to the client why you need to be employed or engaged in this fashion the employee might owe taxes and Social Security to the authorities the future pension and health care opportunities of the worker can be impacted and numerous times it can be years before this all falls out and by that time it’s far too late years have actually gone by they have not added to pensions Etc so it’s a huge impact that they never ever understood they were walking into you couldn’t agree with you more if you say the UK for instance hmrc can go back as much as ten years um Kathy companies are taking out insurance coverage versus misclassification but usually premiums are only covering the cost of legal costs whilst the typical claim evaluated against employers corresponds to to 40 or 50 percent of the base pay of employee is there any point in taking out insurance coverage and what is the alternative yeah to your point um you do need to read the fine print it is not covering the taxes charge and interest in many cases I haven’t seen it a minimum of so uh the the other location that I do think if you managed to get the coverage what we are saying is is that if your compliance program is not up to stuff you could be rejected coverage on the basis of the fact that you were not in compliance with laws um in the UK
Cost Factors to consider and Papaya Global Director Status …
The extensive functions of come at a cost,
Over the past couple of decades, the labor force has gone through a substantial improvement with the introduction of remote work, which has gotten rid of geographical restrictions on hiring. This has actually made it possible for services to hire skill from all over the world, allowing them to assemble the best possible team for each function. As a result, employees have actually gotten greater versatility to work from home and increase their profits without having to relocate to expensive areas or commute fars away. According to a 2022 study, 87% of workers who have the choice to work from another location choose to do so. The COVID-19 pandemic, combined with developments in business connectivity software, has further accelerated the shift towards remote work, even in industries that were at first hesitant to adopt the pattern.
insights are valuable to us and and your fellow attendees so first things initially though um let’s get to know everybody my name is Ian Charles and I have actually worked in payroll for the last 25 years I’ve had functions in all sort of Industries retail and Beauty to Aerospace in all types of businesses startup to matrixed environments around the world I supplied leadership and technique to populations of more than 100,000 employees on a regular monthly basis and in over 170 nations today I’m the perel strategist for papaya
Worldwide I work across business man maning and constructing external relationships supporting Enterprise clients and solutions and serving as an advisor I wish to present our first Greg um guest Greg who will kick things off by telling us um who he is and a little bit more about bamboo HR Greg over to you thanks Ian yeah as Ian said my name is Greg Piper uh I am the senior business counsil at bambo HR so I lead our in-house legal team and actually work extremely closely with our um HR department as well to deal with various legal and HR matters that show up so truly delighted to be here about bambo HR if if you’re not knowledgeable about us uh at bambo HR we say our objective is to set you as HR specialists totally free to do great
Although Papaya Global offers combinations with various HR and finance systems, we came across some obstacles throughout the combination procedure. Tailoring the software application to line up with our existing facilities proved to be more complicated than prepared for, resulting in hold-ups in the initial rollout.
The extensive functions provided by Papaya Global come at an expense, which a few of our smaller sized subsidiaries discovered to be excessively pricey. As an international organization, we had to carefully weigh the need for advanced performance versus spending plan restrictions.
Assistance Response Time:
On occasion, our teams experienced concerns that required immediate help. However, the reaction time from Papaya Global’s customer support group was not constantly as timely as we would have liked, leading to hold-ups in fixing those issues.
Our implementation of involved a phased approach. We started by onboarding a couple of subsidiaries to evaluate the system’s compatibility with our existing procedures. This enabled us to identify and deal with combination challenges early on. As the software application became more ingrained in our operations, we slowly broadened its use to cover our entire worldwide labor force.
The automated features streamlined our payroll processes, lowering the time invested in manual calculations and compliance tracking. Regular training sessions and continuous support from Papaya assisted our teams end up being skilled users of the software, maximizing its potential for our company.
Business that employee workers throughout several nations often deal with elaborate obstacles when it concerns handling their workforce. One of the biggest difficulties is combining numerous data streams and sticking to varied local and national labor regulations, which can be both lengthy and pricey. Moreover, establishing local entities in new areas can be a pricey and suboptimal alternative, with options such as opening a foreign subsidiary or working with an expert employment organization (PEO) frequently charging up to 15% of the payroll. These difficulties have caused a significant boost in problem hiring certified workers, with 75% of employers reporting this problem in 2022, a 21% increase from 2019. The payroll and HR options market, valued at $26.4 billion in 2022, is expected to reach $50.4 billion by 2030.
offers an option supporting all kinds of employment. It offers an end-to-end platform, from staff member onboarding and ongoing management to global payments and. It helps business with labor law compliance in the jurisdictions in which they operate, provides management of work advantages, and guarantees data privacy in compliance with GDPR.
Eynat Guez |
Eynat is the CEO of. A business owner with 15 years of experience, she is a leading professional in payroll and labor force management. She co-founded after seeing the innovation space in worldwide.
papaya this webcast has actually been pre-approved for hrci and Sherm credit please make certain to attend the total webcast in order to get your credits if you have any concerns throughout the webcast please click on the Q&A tab in your webinar controls and type the there a new tab will open in your web browser with the webcast survey please make sure to complete it as quickly as the webcast has actually ended it is now my pleasure to turn it over to Pap and bamboo HR for their discussion hey there and thank you for joining us today we’re thrilled to have you here as we embark on a journey of data to regulation achieving
360 degree employee compliance where we’ll dive into the essential elements of the worker compliance management model throughout the session we’ll explore real life obstacles real regional regulations finest practices and the function of Automotion in simplying compliance journey be prepared to emerge in an extensive understanding of how to safeguard your organization and employees while staying certified in an
Ever progressing regulative environment in the everchanging world of organization and financing ensuring compliance with payroll policies is not just vital however also a legal necessary from the minute of hiring to the in intri complexities even sorry of termination every step along the worker journey is Frau with compliance risks that have significant repercussions nevertheless with a much deeper more nuanced understanding of their obligations companies can not just browse the detailed landscape however likewise proactively ensure this 360 degree compliance the webinar is created to equip you with the understanding and tools needed to browse the complex Surface of compliance whether you’re a seasoned P professional a small business owner or someone new to the field what I wish to do before we begin and I believe it’s truly important
In our quest to enhance performance and accuracy in managing our global labor force, our multinational corporation turned to, a leading and labor force management software. The shift intended to streamline the complex job of handling throughout different nations, currencies, and compliance policies.
Among the standout features of is its robust compliance management system. The software instantly updates itself to abide by ever-evolving tax and labor laws across several jurisdictions. This has actually been invaluable in ensuring that our procedures remain compliant in each country of operation.
is to state that the content here is not legal advice it is simply for your info please consult your legal group ought to you have any questions or issues in relation to anything that we’ve discussed today our key take key takeaways by the end of the webinar will be an understanding of worker compliance risks how to hire ly with confidence how to streamline data management and automation so let’s take ourselves a minute to acquaint ourselves with the webinar platform once again as we’ve.
serve as your hris or is kind of your core worker record um to manage that staff member life process throughout their Journey with you as as a worker in addition to a payroll module we need to assist you pay those workers and compensate them and benefits Administration module that enables you to assist handle the benefits you provide to your staff members so truly delighted to be here represent um bamb booy container and discuss this subject um and I think from my viewpoint I’ll I’ll most likely offer a great deal of a focus on the US side of things when we discuss kind of compliance so happy to be here thanks for having me Ian okay thanks Greg um Gina over to you would you like to introduce yourself and tell the audience a bit about papay worldwide yes definitely thank you Ian hey there everybody I’m Gina dorelis I’m the Work professional supervisor.
at I manage the work Council in the United States APAC EMA and Israel region I also serve as us Council for I’m accredited in New York and New Jersey um we guarantee compliance onboarding and offboarding of employees with regard to papaya we offer payroll payments and workforce management as a Service labor force company to employees serving in over.
160 countries okay thank you so both I feel totally underqualified sitting here with you both well I forgot to mention as we were type of like going through the introduction so it’s actually actually great to actually see in the webinar chat where everyone’s really going to from today I can see that we have people in Las Vegas and Indiana currently so if you want to carry on tell where you are that would be absolutely great whilst we just wait for everybody else to type of like join in there we go Chicago also well um so whil we’re doing that I’m waiting on everyone to type of join I’ll simply run us through the agenda um today we are going to talk about employing Talent new greater Details Management termination compliance and automation wow the chat has actually got really truly busy so we got Dallas Austin San Antonio Toronto San Francisco Richmond um you’re originating from absolutely all over which is great so uh I’m hoping that we’re in fact going to have some actually excellent commentary and concerns throughout the uh the webinar too fine so that’s the program then what I want to Now cover is the the compliance and the Privacy side of things so the the Journey of a staff member and their information is Papaya Global Director Status diverse without fail and an.
Ever developing relationship that begins the moment a person signs up with an organization it continues throughout their employment and Beyond this journey can be divided into k to numerous key stages whilst we’re in fact you know that they’re employed with us so on boarding everyday operations settlement and advantages expert advancement then we get to the offboarding and even advocacy so it even happens after the worker has actually left your work throughout the journey organizations are responsible for gathering storing safeguarding employee data in compliance with information personal privacy policies no matter where it is you’re operating worldwide it typically includes carrying out safe and secure data management systems and making sure stringent adherence to local requirements to safeguard both the employee and the organization the development of staff member information and management c.