A CFO’s Perspective on Papaya Global Multiple Users…
The platform enables business to handle their global workforce and comply with regional employment regulations and tax laws. Papaya Global provides a series of services, consisting of payroll management, benefits administration, compliance management, time and attendance tracking, and HR management. The platform is developed to simplify the intricacies of international payroll and provide real-time presence and control over payroll operations. The company was founded in 2016 and is headquartered in Tel Aviv, Israel, with offices in New york city, London, and Kiev.
In the dynamic landscape of international business operations, handling payroll throughout borders can be a complex and challenging task. As the Chief Financial Officer (CFO) of a global business, I understand the critical value of efficient and certified payroll management. In our pursuit of excellence, we have actually embraced innovative services to improve our procedures, and one such transformative tool is Software application.
The Challenge of Worldwide Payroll:
Worldwide expansion brings about varied obstacles, and payroll management is no exception. Differing tax policies, differing work laws, and numerous currencies make it necessary for companies to embrace advanced solutions to guarantee accuracy, compliance, and performance in payroll processing.
Software: A Comprehensive Option:
employees so it’s actually basic to guarantee that you have actually considered from the beginning any post-termination limitations that you want to take into the agreement of work that they’re enforceable so that indicates you require to truly think of what it is you’re wanting to protect and why clearly Specify what’s consisted of within the scope of that secret information and address the period of limitation post-determination that you wish to apply and be really able to to validate that in relation to copyright the position actually depends upon the kind of intellectual property you’re looking to safeguard and likewise the jurisdiction so for example from a copyright viewpoint in the Netherlands the end client is more likely to have the um copyright rights in a copyright that the workers produced who’s been under their supervision and control automatically however in somewhere like Poland for instance that automatic right may not be there which project would need to flow through the chain uh contractually so it really depends upon the jurisdiction and the kind of IP all right thank you Elizabeth Steve was staying on the subject of contracts Miss categorized misclassifying employees
Papaya Global Software has actually become a game-changer in the world of worldwide payroll management. Its cloud-based platform integrates payroll, labor force management, and employee benefits into a single, easy to use user interface. As the CFO, I have experienced firsthand the favorable impact of on our organization’s monetary operations.
Unified International Payroll Processing:
allows our business to procedure payroll perfectly across multiple countries. The platform’s unified method enables consistent payroll estimations, reducing errors and ensuring compliance with regional policies. This has significantly reduced the threats connected with worldwide payroll processing.
likewise key for if later somebody says misclassification you have your file supported by the requisite documents and that the best examination tools to reveal somebody that you had a thoughtful procedure therefore what do you have to consist of in that process it’s the who the what the where and the when who are you dealing with are you handling a private or are you dealing with an individual Service Corporation and how are they running what are they doing is it the kind of work that provides itself more to being an independent specialist than a worker so for example accounting
I.T engineering the creatives these all lend themselves more to that assessment of being freelancer you understand likewise uh where are they doing it can they work from anywhere or do they need to be on website and handled again another essential factor is the management and supervision of the uh employee and then lastly when is it a specific project is it a six-month task six years all of this is workable but it has to be recorded and it needs to be completely um investigated so we have a tool we call it ic2 we had an ic1 and we have actually enhanced it this year so that we can roll it out internationally these tools take a questionnaire list for the employee the employee completes and fills these questions out and so does the end customer or the recipient of the services they both put their info into the tool and after that it does an evaluation waiting the various concerns since not every jurisdiction has the same sensation about some of these concerns some think they’re more important than others and it brings out a red yellow or green red you’re most likely an employee yellow you’re on the cusp we can probably assist you with that in regards to a few of the important things you need to bolster to make certain that you are given that evaluation of uh independent specialist or green where you were evaluated as an as a independent professional once that evaluation is done all the requisite documents are underneath it so that if in the future there
Navigating the complexities of worldwide employment laws and tax regulations can be frustrating. Papaya Global’s automated compliance engine keeps our organization up-to-date with changes in regulations throughout jurisdictions. This ensures that our payroll processes adhere to the current requirements, minimizing the threat of non-compliance and associated penalties.
network of In-House outside consultants accounting companies and legal companies who assist us keep our databases entirely approximately date and we likewise contact we require to when we see an uncommon or or particularly complex situations alright thanks Steve I can just see a quick concern in the Q a window yes the session will be tape-recorded and sent to participants later on um moving back to to the webinar itself Ray employer of record is controlled in a different way around the globe and the German law for example it’s classed as worker leasing can you shed any light on some of the unique considerations for countries and where the eor model isn’t regulated yes Ian staff member leasing or labor leasing as it’s likewise called which prevails in a number of nations especially in Europe enforces stringent guidelines on products such as the length of project it also assigns workers to collective bargaining arrangements that gives them rights and benefits however even in the countries that do not have those strict regulations for instance the UK Canada and the nordics there are regulations for each nation and each employee is dealt with the like all the other workers because country and all those guidelines need to be followed all right thank you Ray um Kathy moving I would say to yourself what do business need to consider when identifying agreement status to protect themselves and the rights of hires what are the advantages and disadvantages of employing professionals and Freelancers versus permanent workers so clearly the the benefit of specialists versus employees is the the versatility for both the employee and for the company um but I can’t worry enough how crucial it is to have a constant extensive and a well-documented compliance
Papaya Global Multiple Users and Time Cost Savings:
The software application’s automation abilities have substantially lowered the time and effort needed for payroll processing. Manual data entry and recurring tasks have been minimized, enabling our financing team to focus on strategic initiatives rather than administrative concerns. This has led to increased effectiveness and performance within our financial operations.
in one since each state has its own guidelines Californians are a few of the most rigorous an example is pay slips on a payslip in California the right info has to be on the payslip in the ideal format and in the best position if you remain in breach of of regulations for payslips the fines are released per payslip so that’s each worker each pay slip will sustain a fine thanks Ray thank you Elizabeth a lot to worry to consider and we’re just 2 concerns in and 10 minutes approximately hiring in one country is difficult enough but when employing in a you understand on an international level it’s a totally different story you require to make certain that you depend on date with present along with pending local labor laws Steve um how do you make certain and guarantee that individuals 2.0 team is on top of an ever-changing landscape and that your customers are completely supported and I’ll arrange this into three essential things we do in most importantly you require to have the right team so we employ a team of international professionals in Work Practices um that ex that team of professionals includes legal representatives it consists of payroll professionals it includes HR experts and these are people that not just know the laws in these in these countries and regions however they also know the languages they understand the local practices they understand the cultures and it’s important to have that ideal group and genuinely have the group on the ground uh working with cl
Real-time Analytics and Reporting:
Papaya Global provides detailed real-time analytics and reporting tools. As a CFO, having access to precise and prompt monetary data is essential for decision-making. The platform’s reporting capabilities empower me to make informed tactical decisions based upon real-time insights into our global payroll data.
The practical application and level of the application to employment law can be evaluated through the legal system using case law examples. For instance, the acquired rights directive, likewise called the 2p regulations in the UK, and the working time guidelines have actually gone through various legal interpretations, particularly concerning holiday pay. Additionally, the concept of work status has actually seen several legal precedents over the
Scalability for Service Growth:
Among the standout features of Papaya Global is its scalability. As our company continues to grow and expand into new markets, the software application perfectly accommodates changes in our labor force and payroll requirements. This scalability makes sure that our payroll infrastructure can adapt to the evolving needs of our international company.
Global Chief legal officer we have actually got Elizabeth Beal who is our chief legal officer for Amia and we’ve got Ray Gander who is our senior vice president of customer service and I would say separately and jointly these 3 individuals have Years of experience in in work law and worldwide Work Practices so thank you it’s a satisfaction to be with everybody here today sounds like we’ve got the right people with us today and in in addition to to those well we likewise have among our own Stars erase share head of Global Provider at papaya Global tell us about yourself thank you Elin Ian hello my name is Elite I have actually been with the business for around four and a half years as head of Collaborations I have actually established Papaya’s network of in-country Partners in over 160 locations on an individual element and related to our subject today I’ve had the chance to move and operate in 3 various nations it is the business’s obligation to ensure my defense while residing in a foreign nation compliance with regional laws and guidelines is vital for me or anyone else as an expat or as a local so today we have invited our relied on Partners individuals 2.0 to demonstrate the significance of local
competence when companies Go Worldwide thank you and take pleasure in fine thank you as I said let’s proceed to the pact agenda today’s webinar is a chance to ask the panel the questions you’ve been thinking of we’ll go over the realities a company requires to think about when opening a new entity and expanding into new countries as well as keeping things going we’ll cover elements such as local regulations considerations when working with compliance key obstacles payments and what not to do it is among the most important things remembering what not to do um operating on a global level is not for the faint-hearted the larger a company grows the more they need to understand and handle knowing what to do in each brand-new situation as it rises is necessary on lots of levels understanding regional guidelines and regional laws as well as business practices helps mitigate Associated and worldwide expansion papaya through our local professionals can browse potential risks such as intellectual property protection information privacy security issues guaranteeing the company’s operations remain compliant and safe and secure tax Social Security returns and remittances differ by country
In conclusion, Papaya Global Software application has actually proven to be an invaluable possession in our mission for effective and certified worldwide payroll management. As the CFO of a worldwide company, I am confident in suggesting Papaya Global to companies looking for to improve their payroll processes, enhance compliance, and achieve greater effectiveness in managing their global workforce. The software’s innovative functions and dedication to excellence line up with our tactical goals, making it an integral part of our monetary operations.
publicly revealed and it was 100 million dollar settlement that Uber made with the state of New Jersey one state in addition to the publicly announced settlements there’s also significant legal expenses there exists’s other charges there’s other costs behind that too so the total expense can be extremely substantial in the tens of countless dollars or more and and those amounts are growing uh the reason why companies are getting it so incorrect is actually just the guidelines are complex and they’re changing all the time believe ir-35 in the UK which has been a continuous development for several years now and and still a lot of unpredictability among companies on what it truly implies and how you handle it most employers are merely not familiar with the guidelines and and act as if the the guidelines are the same all over which they’re not so so encourage you to to be extremely proactive as you’re engaging uh employees from a classification perspective alright thank you Stephen and moving back to yourself Ray it’s not just the company that suffers in the long run what results can this have on the staff member Papaya Global Multiple Users specifically when it comes to their own tax liabilities social security and benefits for example jury and certainly the workers the other side of the coin
I discover time and time again the employees typically misclassified unknowingly they don’t comprehend the conditions of work or agreement and are told by the customer why it’s most advantageous generally to the customer why you should be utilized or taken part in this fashion the worker might owe taxes and Social Security to the authorities the future pension and healthcare opportunities of the employee can be affected and a number of times it can be years before this all falls out and by that time it’s far too late years have actually gone by they haven’t contributed to pensions And so on so it’s a big impact that they never understood they were walking into you couldn’t agree with you more if you say the UK for example hmrc can return as much as 10 years um Kathy companies are getting insurance versus misclassification but typically premiums are only covering the expense of legal charges whilst the average claim examined versus companies equates to to 40 or half of the base salary of worker is there any point in securing insurance and what is the alternative yeah to your point um you do need to check out the fine print it is not covering the taxes charge and interest for the most part I haven’t seen it a minimum of so uh the the other area that I do believe if you managed to get the protection what we are saying is is that if your compliance program is not up to pack you could be denied protection on the basis of the reality that you were not in compliance with laws um in the UK
Expense Considerations and Papaya Global Multiple Users …
The extensive features of come at an expense,
Over the past couple of decades, the labor force has undergone a substantial improvement with the emergence of remote work, which has actually gotten rid of geographical restrictions on hiring. This has actually enabled companies to recruit talent from all over the world, enabling them to put together the very best possible group for each function. As a result, employees have actually acquired higher flexibility to work from home and increase their earnings without needing to transfer to pricey locations or commute cross countries. According to a 2022 survey, 87% of workers who have the choice to work remotely pick to do so. The COVID-19 pandemic, combined with improvements in business connectivity software application, has actually even more accelerated the shift towards remote work, even in industries that were initially hesitant to adopt the pattern.
insights are important to us and and your fellow attendees so first things initially though um let’s learn more about everyone my name is Ian Charles and I have actually operated in payroll for the last 25 years I’ve had functions in all sort of Industries retail and Appeal to Aerospace in all types of services start-up to matrixed environments around the world I offered leadership and method to populations of more than 100,000 employees on a regular monthly basis and in over 170 nations today I’m the perel strategist for papaya
Global I work throughout business male maning and building external relationships supporting Business customers and options and functioning as an advisor I wish to present our very first Greg um visitor Greg who will kick things off by telling us um who he is and a little bit more about bamboo HR Greg over to you thanks Ian yeah as Ian stated my name is Greg Piper uh I am the senior business counsil at bambo HR so I lead our in-house legal group and really work really carefully with our um HR department too to manage different legal and HR matters that show up so actually delighted to be here about bambo HR if if you’re not familiar with us uh at bambo HR we state our mission is to set you as HR professionals complimentary to do fantastic
Although Papaya Global supplies integrations with numerous HR and financing systems, we encountered some hurdles during the integration process. Personalizing the software to line up with our existing facilities proved to be more complicated than anticipated, leading to hold-ups in the initial rollout.
The comprehensive features provided by Papaya Global come at an expense, which a few of our smaller sized subsidiaries found to be excessively costly. As a global organization, we had to carefully weigh the requirement for innovative functionality versus budget restraints.
Support Response Time:
On occasion, our teams experienced issues that needed immediate help. However, the response time from Papaya Global’s client assistance team was not always as timely as we would have liked, causing delays in solving those problems.
Our execution of included a phased technique. We began by onboarding a couple of subsidiaries to check the system’s compatibility with our existing processes. This enabled us to determine and deal with combination difficulties early on. As the software ended up being more ingrained in our operations, we gradually expanded its use to cover our whole international workforce.
The automated functions structured our payroll processes, decreasing the time invested in manual estimations and compliance tracking. Routine training sessions and ongoing support from Papaya helped our groups end up being competent users of the software application, optimizing its potential for our organization.
Business that staff member workers throughout several nations frequently face elaborate challenges when it concerns handling their labor force. One of the most significant difficulties is combining numerous information streams and sticking to varied regional and nationwide labor regulations, which can be both lengthy and pricey. Moreover, establishing local entities in new areas can be a costly and suboptimal option, with alternatives such as opening a foreign subsidiary or working with an expert employment organization (PEO) typically charging up to 15% of the payroll. These difficulties have caused a significant boost in problem hiring qualified personnel, with 75% of companies reporting this concern in 2022, a 21% increase from 2019. The payroll and HR solutions market, valued at $26.4 billion in 2022, is expected to reach $50.4 billion by 2030.
uses an option supporting all types of employment. It provides an end-to-end platform, from employee onboarding and ongoing management to international payments and. It assists companies with labor law compliance in the jurisdictions in which they run, offers management of employment benefits, and guarantees information privacy in compliance with GDPR.
Eynat Guez |
Eynat is the CEO of. An entrepreneur with 15 years of experience, she is a leading expert in payroll and workforce management. She co-founded after seeing the innovation gap in international.
papaya this webcast has actually been pre-approved for hrci and Sherm credit please make certain to attend the total webcast in order to get your credits if you have any questions during the webcast please click the Q&A tab in your webinar controls and type the there a new tab will open in your web browser with the webcast survey please be sure to finish it as quickly as the webcast has actually ended it is now my pleasure to turn it over to Pap and bamboo HR for their presentation hi and thank you for joining us today we’re enjoyed have you here as we start a journey of data to regulation accomplishing
360 degree worker compliance where we’ll dive into the essential aspects of the worker compliance management model throughout the session we’ll check out real life obstacles real local regulations finest practices and the role of Automotion in simplying compliance journey be prepared to emerge in an extensive understanding of how to protect your company and employees while remaining compliant in an
Ever progressing regulative environment in the everchanging world of business and financing ensuring compliance with payroll regulations is not only important but also a legal necessary from the moment of hiring to the in intri complexities even sorry of termination every step along the staff member journey is Frau with compliance threats that have significant repercussions however with a deeper more nuanced understanding of their commitments companies can not only navigate the complex landscape but also proactively guarantee this 360 degree compliance the webinar is developed to equip you with the understanding and tools required to navigate the complex Surface of compliance whether you’re an experienced P specialist a small business owner or someone new to the field what I want to do before we start and I think it’s actually essential
In our quest to enhance performance and accuracy in handling our global labor force, our multinational corporation turned to, a leading and labor force management software. The transition aimed to streamline the complex task of handling across numerous countries, currencies, and compliance regulations.
Among the standout features of is its robust compliance management system. The software instantly updates itself to comply with ever-evolving tax and labor laws across multiple jurisdictions. This has been indispensable in making sure that our procedures remain compliant in each country of operation.
is to state that the material here is not legal suggestions it is just for your info please consult your legal group ought to you have any questions or issues in relation to anything that we have actually gone over today our secret take essential takeaways by the end of the webinar will be an understanding of worker compliance risks how to work with ly with confidence how to simplify data management and automation so let’s take ourselves a moment to acquaint ourselves with the webinar platform once again as we’ve.
work as your hris or is type of your core employee record um to manage that staff member life process throughout their Journey with you as as a worker in addition to a payroll module we need to help you pay those staff members and compensate them and benefits Administration module that allows you to assist handle the benefits you supply to your workers so really delighted to be here represent um bamb booy container and discuss this subject um and I guess from my viewpoint I’ll I’ll probably offer a lot of a focus on the US side of things when we talk about kind of compliance so pleased to be here thanks for having me Ian alright thanks Greg um Gina over to you would you like to present yourself and inform the audience a little bit about papay worldwide yes absolutely thank you Ian hi everybody I’m Gina dorelis I’m the Work specialist manager.
at I manage the work Council in the United States APAC EMA and Israel area I also function as us Council for I’m accredited in New york city and New Jersey um we make sure compliance onboarding and offboarding of workers with regard to papaya we provide payroll payments and workforce management as a Service labor force company to employees serving in over.
160 countries okay thank you so both I feel totally underqualified sitting here with you both well I forgot to point out as we were sort of like going through the intro so it’s truly truly great to in fact see in the webinar chat where everyone’s actually participating in from today I can see that we have individuals in Las Vegas and Indiana already so if you want to carry on tell where you are that would be absolutely great whilst we simply await everyone else to type of like take part there we go Chicago as well well um so whil we’re doing that I’m waiting for everyone to sort of join I’ll simply run us through the program um today we are going to go over employing Talent new greater Details Management termination compliance and automation wow the chat has got truly really hectic so we got Dallas Austin San Antonio Toronto San Francisco Richmond um you’re coming from definitely all over which is wonderful so uh I’m hoping that we’re in fact going to have some actually fantastic commentary and questions throughout the uh the webinar also okay so that’s the program then what I ‘d like to Now cover is the the compliance and the Privacy side of things so the the Journey of a staff member and their information is Papaya Global Multiple Users multifaceted without fail and an.
Ever evolving relationship that begins the minute an individual joins an organization it continues throughout their work and Beyond this journey can be divided into k to several essential phases whilst we’re actually you know that they’re utilized with us so on boarding everyday operations compensation and benefits professional development then we get to the offboarding and even advocacy so it even occurs after the worker has actually left your work throughout the journey companies are responsible for gathering saving protecting staff member data in compliance with data privacy guidelines no matter where it is you’re running around the world it often includes executing protected information management systems and guaranteeing strict adherence to regional requirements to safeguard both the staff member and the company the advancement of staff member data and management c.