A CFO’s Point of view on Papaya Global Solo Payroll…
Papaya Global’s platform enhances worldwide workforce management for companies, guaranteeing compliance with local guidelines and tax laws. Their services include payroll processing, benefits administration, compliance oversight, time and attendance tracking, and HR assistance. The platform centralizes worldwide payroll operations, providing companies with real-time insights and control. Founded in 2016, Papaya Global has broadened to Tel Aviv, New York, London, and Kiev.
In the dynamic landscape of global service operations, handling payroll across borders can be a complex and challenging task. As the Chief Financial Officer (CFO) of a global company, I comprehend the vital significance of effective and certified payroll management. In our pursuit of excellence, we have welcomed ingenious services to simplify our processes, and one such transformative tool is Software.
The Challenge of International Payroll:
International growth brings about varied difficulties, and payroll management is no exception. Differing tax policies, differing employment laws, and multiple currencies make it necessary for organizations to adopt sophisticated services to ensure accuracy, compliance, and performance in payroll processing.
Software: A Comprehensive Solution:
workers so it’s truly essential to ensure that you have actually considered from the start any post-termination constraints that you want to put into the contract of work that they’re enforceable so that indicates you require to really think of what it is you’re wanting to secure and why plainly Specify what’s included within the scope of that confidential information and resolve the duration of restriction post-determination that you want to use and be actually able to to justify that in relation to intellectual property the position really depends upon the kind of copyright you’re looking to protect and also the jurisdiction so for instance from a copyright point of view in the Netherlands completion client is more likely to have the um intellectual property rights in a copyright that the employees produced who’s been under their guidance and control automatically nevertheless in somewhere like Poland for instance that automatic right might not exist which assignment would require to flow through the chain uh contractually so it truly depends on the jurisdiction and the type of IP fine thank you Elizabeth Steve was staying on the topic of contracts Miss classified misclassifying employees
Papaya Global Software has become a game-changer in the realm of global payroll management. Its cloud-based platform integrates payroll, workforce management, and employee benefits into a single, user-friendly user interface. As the CFO, I have actually witnessed firsthand the positive impact of on our organization’s financial operations.
Unified Global Payroll Processing:
enables our company to process payroll perfectly across numerous nations. The platform’s unified approach allows for consistent payroll estimations, reducing errors and ensuring compliance with local policies. This has actually significantly mitigated the threats related to worldwide payroll processing.
also crucial for if later on someone states misclassification you have your file supported by the requisite documents which the best examination tools to reveal someone that you had a thoughtful procedure and so what do you need to consist of in that process it’s the who the what the where and the when who are you dealing with are you dealing with a private or are you handling an individual Service Corporation and how are they operating what are they doing is it the type of work that lends itself more to being an independent specialist than an employee so for example accounting
I.T crafting the creatives these all provide themselves more to that examination of being freelancer you know also uh where are they doing it can they work from anywhere or do they have to be on site and managed again another essential factor is the management and guidance of the uh employee and after that finally when is it a specific task is it a six-month job 6 years all of this is workable however it needs to be documented and it has to be completely um examined so we have a tool we call it ic2 we had an ic1 and we have actually improved it this year so that we can roll it out worldwide these tools take a survey list for the employee the employee completes and fills these questions out and so does the end client or the recipient of the services they both put their details into the tool and then it does an assessment waiting the different questions due to the fact that not every jurisdiction has the exact same sensation about some of these concerns some believe they’re more vital than others and it brings out a red yellow or green red you’re most likely a worker yellow you’re on the cusp we can probably help you with that in terms of a few of the important things you require to bolster to ensure that you are given that assessment of uh independent contractor or green where you were evaluated as an as a independent specialist once that evaluation is done all the requisite documents are beneath it so that if later on there
Browsing the intricacies of global employment laws and tax policies can be overwhelming. Papaya Global’s automated compliance engine keeps our company current with changes in regulations across jurisdictions. This ensures that our payroll processes comply with the latest requirements, reducing the risk of non-compliance and associated charges.
network of In-House outside consultants accounting firms and legal companies who assist us keep our databases totally approximately date and we also call on we require to when we see an unusual or or particularly complicated situations okay thanks Steve I can simply see a quick concern in the Q a window yes the session will be tape-recorded and sent to participants later on um returning to to the webinar itself Ray company of record is regulated in a different way worldwide and the German law for example it’s classed as employee leasing can you shed any light on a few of the unique considerations for nations and where the eor design isn’t managed yes Ian worker leasing or labor leasing as it’s also called which is prevalent in a number of countries specifically in Europe enforces rigorous regulations on items such as the length of assignment it likewise appoints employees to collective bargaining contracts that gives them rights and benefits however even in the nations that don’t have those strict regulations for example the UK Canada and the nordics there are guidelines for each nation and each employee is dealt with the same as all the other workers in that nation and all those policies require to be abided by fine thank you Ray um Kathy moving I would state to yourself what do business need to consider when identifying agreement status to protect themselves and the rights of hires what are the pros and cons of employing specialists and Freelancers versus long-term workers so clearly the the benefit of professionals versus workers is the the versatility for both the employee and for the company um but I can’t worry enough how important it is to have a constant comprehensive and a well-documented compliance
Papaya Global Solo Payroll and Time Cost Savings:
The software’s automation abilities have considerably reduced the time and effort needed for payroll processing. Manual data entry and repetitive tasks have actually been lessened, allowing our finance team to concentrate on strategic efforts instead of administrative burdens. This has resulted in increased performance and performance within our monetary operations.
in one because each state has its own guidelines Californians are some of the most strict an example is pay slips on a payslip in California the ideal info needs to be on the payslip in the ideal format and in the best position if you’re in breach of of policies for payslips the fines are issued per payslip so that’s each staff member each pay slip will sustain a fine thanks Ray thank you Elizabeth a lot to worry to consider and we’re just 2 questions in and 10 minutes or so hiring in one country is challenging enough however when employing in a you know on an international level it’s an entirely different story you require to ensure that you’re up to date with present as well as pending regional labor laws Steve um how do you make sure and ensure that the people 2.0 team is on top of an ever-changing landscape which your clients are completely supported and I’ll arrange this into three crucial things we perform in first and foremost you need to have the right team so we work with a team of international experts in Work Practices um that ex that team of professionals consists of attorneys it consists of payroll experts it consists of HR professionals and these are people that not just understand the laws in these in these nations and regions however they also know the languages they know the local practices they know the cultures and it is essential to have that ideal team and truly have the group on the ground uh dealing with cl
Real-time Analytics and Reporting:
Papaya Global supplies thorough real-time analytics and reporting tools. As a CFO, having access to accurate and prompt monetary information is essential for decision-making. The platform’s reporting capabilities empower me to make educated tactical choices based on real-time insights into our worldwide payroll information.
application and its scope and the manner in which it applies to work law in practice can be tested through the judicial system by way of case law examples of that would be the acquired rights directive otherwise known as the 2p regulations in the UK the working time guidelines which has actually had various strands of that legislation checked particularly around vacation pay and obviously as Kathy’s going to come on to discuss later employment status which there’s been multiple precedence set throughout the years so I believe it’s really that constant evolution of the work law landscape that you actually need to browse when when operating in Europe okay thank you Elizabeth Ray what about you from your personal experience while crossing the pond as mentioned each country has various regulations however the United States is basically 50 nations
Scalability for Business Development:
One of the standout functions of Papaya Global is its scalability. As our business continues to grow and expand into brand-new markets, the software application perfectly accommodates changes in our labor force and payroll requirements. This scalability makes sure that our payroll facilities can adapt to the evolving needs of our global company.
Global Chief legal officer we have actually got Elizabeth Beal who is our chief legal officer for Amia and we’ve got Ray Glimpse who is our senior vice president of client services and I would say individually and collectively these three people have Years of experience in in employment law and global Employment Practices so thank you it’s a pleasure to be with everyone here today seems like we have actually got the right people with us today and in in addition to to those well we likewise have one of our own Stars erase share head of Global Provider at papaya Global inform us about yourself thank you Elin Ian hello my name is Elite I have actually been with the business for around 4 and a half years as head of Partnerships I have developed Papaya’s network of in-country Partners in over 160 places on an individual element and related to our subject today I’ve had the chance to transfer and operate in 3 different nations it is the business’s responsibility to guarantee my security while residing in a foreign nation compliance with local laws and guidelines is vital for me or anybody else as an expat or as a regional so today we have actually welcomed our relied on Partners individuals 2.0 to demonstrate the significance of local
knowledge when companies Go Global thank you and enjoy fine thank you as I said let’s proceed to the pact agenda today’s webinar is an opportunity to ask the panel the concerns you’ve been thinking about we’ll talk about the facts a business requires to think about when opening a new entity and expanding into new nations along with keeping things going we’ll cover elements such as local guidelines factors to consider when employing compliance crucial challenges payments and what not to do it is among the most essential things remembering what not to do um operating on a global level is not for the faint-hearted the larger a company grows the more they need to understand and handle understanding what to do in each new scenario as it rises is essential on many levels comprehending regional policies and regional laws along with service practices assists mitigate Associated and global growth papaya through our local professionals can browse possible risks such as intellectual property defense information personal privacy security problems making sure the company’s operations remain compliant and protected tax Social Security returns and remittances differ by country
In conclusion, Papaya Global Software has actually proven to be an important asset in our quest for effective and certified worldwide payroll management. As the CFO of a global business, I am positive in advising Papaya Global to organizations looking for to enhance their payroll processes, enhance compliance, and accomplish greater effectiveness in handling their worldwide workforce. The software application’s innovative features and commitment to excellence line up with our strategic objectives, making it an integral part of our financial operations.
I find time and time again the employees frequently misclassified unwittingly they do not comprehend the conditions of work or agreement and are informed by the client why it’s most advantageous generally to the client why you need to be employed or engaged in this fashion the worker may owe taxes and Social Security to the authorities the future pension and health care advantages of the employee can be impacted and a number of times it can be years before this all falls out and by that time it’s too late years have gone by they haven’t added to pensions And so on so it’s a big impact that they never ever knew they were strolling into you couldn’t agree with you more if you state the UK for example hmrc can return as much as ten years um Kathy business are taking out insurance against misclassification however generally premiums are just covering the cost of legal fees whilst the average claim examined versus companies relates to to 40 or 50 percent of the base salary of employee exists any point in securing insurance coverage and what is the alternative yeah to your point um you do require to check out the fine print it is not covering the taxes penalty and interest most of the times I have not seen it at least so uh the the other area that I do think if you managed to get the protection what we are saying is is that if your compliance program is not up to stuff you could be rejected coverage on the basis of the reality that you were not in compliance with laws um in the UK
Cost Considerations and Papaya Global Solo Payroll …
The comprehensive features of come at a cost,
Over the past few years, the labor force has gone through a substantial improvement with the development of remote work, which has actually removed geographical restraints on hiring. This has enabled businesses to recruit talent from all over the world, permitting them to assemble the very best possible group for each function. As a result, staff members have acquired higher versatility to work from home and increase their incomes without having to move to costly areas or commute cross countries. According to a 2022 survey, 87% of staff members who have the choice to work remotely select to do so. The COVID-19 pandemic, integrated with advancements in business connection software application, has further accelerated the shift towards remote work, even in industries that were initially reluctant to adopt the pattern.
insights are important to us and and your fellow guests so first things initially though um let’s get to know everybody my name is Ian Charles and I have actually operated in payroll for the last 25 years I have actually had functions in all kind of Industries retail and Appeal to Aerospace in all types of services startup to matrixed environments across the globe I provided leadership and method to populations of more than 100,000 employees on a monthly basis and in over 170 nations today I’m the perel strategist for papaya
Global I work across the business male maning and building external relationships supporting Enterprise customers and solutions and acting as a consultant I want to present our very first Greg um guest Greg who will kick things off by telling us um who he is and a little bit more about bamboo HR Greg over to you thanks Ian yeah as Ian stated my name is Greg Piper uh I am the senior business counsil at bambo HR so I lead our internal legal team and actually work extremely closely with our um HR department also to handle numerous legal and HR matters that show up so truly delighted to be here about bambo HR if if you’re not knowledgeable about us uh at bambo HR we state our mission is to set you as HR experts free to do great
Although Papaya Global provides combinations with various HR and financing systems, we encountered some hurdles throughout the integration procedure. Personalizing the software application to align with our existing infrastructure showed to be more complicated than prepared for, resulting in delays in the initial rollout.
The extensive features provided by Papaya Global come at an expense, which a few of our smaller subsidiaries discovered to be excessively expensive. As a worldwide company, we needed to thoroughly weigh the need for innovative performance against budget plan restrictions.
Support Action Time:
On occasion, our teams experienced issues that required urgent assistance. However, the reaction time from Papaya Global’s customer assistance group was not always as timely as we would have liked, resulting in hold-ups in resolving those issues.
Our application of included a phased technique. We began by onboarding a couple of subsidiaries to evaluate the system’s compatibility with our existing processes. This enabled us to determine and deal with combination obstacles early on. As the software ended up being more instilled in our operations, we slowly broadened its use to cover our whole worldwide labor force.
The automated functions streamlined our payroll processes, decreasing the time invested in manual estimations and compliance tracking. Routine training sessions and continuous assistance from Papaya helped our groups become skilled users of the software, optimizing its capacity for our company.
However, paying a workforce can be complex. It is especially challenging for companies who use staff across numerous countries, as they must constantly consolidate various information streams, by hand track regional and nationwide labor and guidelines, and spend important time and resources to establish local entities in brand-new areas. These business are confronted with suboptimal, pricey alternatives, like opening a foreign subsidiary or employing a professional employment organization, which is a local firm that hires staff members on their behalf and can charge up to 15% of. By 2022, 75% of companies reported problem recruiting certified workers, a boost of 21% from 2019. The payroll & HR options market was valued at $26.4 billion in 2022 and is predicted to reach $50.4 billion by 2030.
uses a service supporting all kinds of work. It supplies an end-to-end platform, from staff member onboarding and ongoing management to worldwide payments and. It assists companies with labor law compliance in the jurisdictions in which they operate, provides management of work advantages, and guarantees information privacy in compliance with GDPR.
Eynat Guez |
Eynat is the CEO of. A business owner with 15 years of experience, she is a leading specialist in payroll and workforce management. She co-founded after seeing the innovation gap in worldwide.
papaya this webcast has been pre-approved for hrci and Sherm credit please make sure to go to the complete webcast in order to receive your credits if you have any questions throughout the webcast please click the Q&A tab in your webinar controls and type the there a brand-new tab will open in your internet browser with the webcast survey please be sure to complete it as soon as the webcast has ended it is now my pleasure to turn it over to Pap and bamboo HR for their presentation hey there and thank you for joining us today we’re enjoyed have you here as we embark on a journey of information to guideline attaining
360 degree staff member compliance where we’ll dive into the essential elements of the staff member compliance management model throughout the session we’ll explore real life difficulties genuine local policies finest practices and the function of Automotion in simplying compliance journey be prepared to emerge in a detailed understanding of how to safeguard your company and workers while staying certified in an
Ever evolving regulatory environment in the everchanging world of company and finance guaranteeing compliance with payroll regulations is not just essential but likewise a legal imperative from the minute of working with to the in intri complexities even sorry of termination every step along the worker journey is Frau with compliance risks that have significant repercussions however with a much deeper more nuanced understanding of their commitments organizations can not only navigate the intricate landscape but also proactively ensure this 360 degree compliance the webinar is designed to equip you with the knowledge and tools necessary to browse the complex Surface of compliance whether you’re a skilled P expert a small business owner or somebody new to the field what I want to do before we begin and I believe it’s really crucial
In our quest to boost efficiency and precision in managing our international labor force, our international corporation turned to, a leading and workforce management software application. The shift aimed to simplify the complex task of managing throughout various countries, currencies, and compliance guidelines.
One of the standout functions of is its robust compliance management system. The software application automatically updates itself to adhere to ever-evolving tax and labor laws throughout several jurisdictions. This has been indispensable in guaranteeing that our procedures remain certified in each nation of operation.
is to state that the content here is illegal suggestions it is merely for your information please consult your legal group should you have any questions or concerns in relation to anything that we have actually discussed today our secret take essential takeaways by the end of the webinar will be an understanding of worker compliance risks how to employ ly with self-confidence how to streamline information management and automation so let’s take ourselves a moment to familiarize ourselves with the webinar platform once again as we have actually.
work as your hris or is kind of your core staff member record um to manage that employee life cycle throughout their Journey with you as as a worker in addition to a payroll module we have to help you pay those staff members and compensate them and benefits Administration module that permits you to help handle the benefits you provide to your workers so actually thrilled to be here represent um bamb booy jar and speak about this subject um and I guess from my viewpoint I’ll I’ll probably provide a great deal of a focus on the US side of things when we discuss type of compliance so pleased to be here thanks for having me Ian all right thanks Greg um Gina over to you would you like to introduce yourself and tell the audience a bit about papay international yes definitely thank you Ian hey there everybody I’m Gina dorelis I’m the Work expert manager.
at I manage the work Council in the US APAC EMA and Israel region I likewise function as us Council for I’m certified in New York and New Jersey um we make sure compliance onboarding and offboarding of employees with regard to papaya we offer payroll payments and labor force management as a Service labor force company to employees serving in over.
160 countries all right thank you so both I feel totally underqualified sitting here with you both well I forgot to discuss as we were type of like going through the introduction so it’s truly truly great to really see in the webinar chat where everyone’s actually going to from today I can see that we have people in Las Vegas and Indiana currently so if you want to carry on tell where you are that would be absolutely great whilst we simply wait on everybody else to kind of like participate there we go Chicago as well well um so whil we’re doing that I’m awaiting everyone to kind of join I’ll simply run us through the agenda um today we are going to go over hiring Skill brand-new higher Information Management termination compliance and automation wow the chat has actually got really actually busy so we got Dallas Austin San Antonio Toronto San Francisco Richmond um you’re originating from definitely everywhere which is great so uh I’m hoping that we’re really going to have some actually fantastic commentary and questions throughout the uh the webinar too okay so that’s the program then what I wish to Now cover is the the compliance and the Privacy side of things so the the Journey of a worker and their data is Papaya Global Solo Payroll complex without fail and an.
Ever developing relationship that begins the moment a person signs up with a company it continues throughout their employment and Beyond this journey can be divided into k to a number of crucial phases whilst we’re really you understand that they’re used with us so on boarding day-to-day operations payment and benefits professional development then we get to the offboarding and even advocacy so it even takes place after the employee has actually left your employment throughout the journey organizations are responsible for collecting saving safeguarding employee data in compliance with data personal privacy guidelines no matter where it is you’re operating around the globe it often includes carrying out safe and secure data management systems and guaranteeing stringent adherence to local requirements to safeguard both the employee and the organization the advancement of employee information and management c.